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Workflow

How to centralize team authentication

Workflow to move shared MFA from personal phones and chat relay to governed MultiMFA SMS/TOTP—inventory, pilot, rollout, and policy alignment.

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Why centralize

Fragmented MFA on personal devices creates lockout risk and weak audit trails. Centralization means one enrollment per shared account and explicit viewer/recipient lists—core of MFA for teams programs.

What you are replacing

Compare chat relay vs vault OTP vs MultiMFA in best way to share MFA codes—set expectations before rollout.

Operationalize this workflow with MultiMFA

Governed SMS and TOTP for collective logins—14-day trial.

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Centralization steps

From inventory to integration rollout.

  1. Inventory shared logins

    Billing, root, agency admin—tag SMS vs TOTP per account.

  2. Publish shared MFA policy

    Adopt template; ban screenshot relay in Slack.

  3. Pilot highest-risk login

    Enroll in MultiMFA; invite minimal viewer set.

  4. Train on-call on viewer UI

    Update runbooks; remove OTP from war-room chat.

  5. Expand by integration

    AWS, GitHub, M365 playbooks from learning center.

Glossary

Key terms in this guide

Operational definitions for shared MFA vocabulary—written for security and IT teams, not dictionary-only summaries.

Shared MFAGoverned second-factor delivery for collective logins.TOTPTime-based one-time passwords and shared enrollment.Authenticator AppPersonal vs team authenticator patterns.

Workflow FAQ

Does MultiMFA replace our IdP MFA?
No. MultiMFA governs second factors for shared operational logins. Workforce SSO MFA remains on your identity provider.
How fast can we revoke access?
Admins remove viewers/recipients in MultiMFA immediately—faster than resetting vendor MFA on personal phones across many apps.
How long does centralization take?
Pilot in days; full inventory migration often spans quarters—prioritize break-glass and billing first.

More questions? Contact support or read our security overview.

Reduce operational MFA friction

Named viewers, admin revoke, and audit-friendly workflows.

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