How to use this checklist
Run during new shared admin setup or migration from personal authenticator apps. Pair with centralization workflow.
Checklist template
Team authenticator onboarding checklist
Printable checklist for onboarding shared TOTP/authenticator enrollments: QR handling, viewer invites, training, policy alignment, and offboarding readiness.
Implement templates with MultiMFA
Turn policy into governed SMS/TOTP delivery.
Onboarding checklist
Pre-enrollment
- Identify shared login and business owner.
- Confirm vendor supports TOTP; schedule maintenance window if reset required.
- Assign MultiMFA admin responsible for enrollment.
Enrollment
- Scan QR into MultiMFA TOTP—not personal phones.
- Verify test code generation on dashboard.
- Delete local screenshots of QR/seed.
Viewer setup
- Invite viewers by role (on-call, platform, security).
- Document viewer list in runbook/wiki.
- Train responders on viewer UI vs Slack relay.
Adapt this template to your organization. MultiMFA does not provide legal advice.
Glossary
Key terms in this guide
Operational definitions for shared MFA vocabulary—written for security and IT teams, not dictionary-only summaries.
Template FAQ
Is this legal or compliance advice?
No. These are operational security templates—adapt with your legal and compliance teams.
Can we customize for our org?
Yes. Print/save as PDF and edit internally. MultiMFA provides frameworks, not binding policy.
More questions? Contact support or read our security overview.